Slow follow-up is the quiet leak that drains revenue from small HVAC teams

I Build Automated Lead-Handling Systems So HVAC Owner-Operators Stop Losing Work When They’re On A Ladder, In A Crawlspace, Driving, Or Tied Up On Another Call

Manual replies create a delay.

Delays cause leads to chose someone else.

HVAC ads bring in leads fast. But when you’re the technician and the office staff at the same time, messages pile up. By the time you respond, the customer has already booked another company. The same pattern repeats all day:

  • Calls come in while you’re working a job

  • Form submissions sit until you’re done for the day

  • After-hours messages wait until morning

  • Follow-up depends on memory after a 12-hour shift

  • No pipeline shows where each lead stands

  • No system re-engages silent leads

These are process failures, not marketing problems. You’re being forced to run three roles at once but now you don't have to...

I remove these weak points by mapping your lead flow, finding friction, and installing automation that captures every lead, replies automatically, and keeps the conversation going even when you’re buried in work. You stay in the field. The system handles your leads.

capture every lead the moment it arrives, reply automatically, push it toward booking, and maintain visibility even when you’re in the attic sweating through a repair.

Here's How It Works In A Nutshell

1. Lead Flow Mapping

Identify every entry point: calls, forms, ads, “text for quote,” webchat.

2. Pipeline Buildout

Create sales pipeline stages that match how HVAC jobs actually progress.

3. Automation Setup

Instant responses, missed-call texts, reminders, and task assignments.

4. Follow-Up Sequences

Build SMS/email workflows that continue the conversation until the job is booked.

5. Integration and Testing

Connect calendars, call tracking, quote requests, and notifications.

6. Deployment and Handover

System goes live and runs regardless of your workload.

find out how you can have this installed in your business

BEFORE

  • Every job depends on whether you hear the phone

  • After-hours replies sit until morning

  • Prospects book with whoever answers first

  • Follow-up only happens if you remember

  • Pipeline unclear, leads slip away silently

AFTER

  • Every lead is captured automatically

  • Instant responses fire even while you’re on a job

  • Follow-up runs without you coordinating anything

  • Missed calls convert instead of disappearing

  • Pipeline becomes clear, organized, and predictable

Here are some of the CRM, pipelines, and automations I’ve built

A Look at My Work

Ready to see what this could look like for you?

got Questions?

Common questions you may be thinking before you schedule your Lead Flow Audit

What tools do you use to set everything up?

I use GoHighLevel, an all-in-one platform trusted by thousands of businesses, to build your funnels, automations, and CRM system. No need to manage multiple apps.

What if I already have a website or CRM?

No problem! I can either figure out how to integrate with what you already have or rebuild everything inside GoHighLevel to streamline your operations and improve results.

Do I need a GoHighLevel subscription?

Yes, but don’t worry. I’ll walk you through the best plan for your needs. You’ll get access to all the tools we need to run your system smoothly.

What if I’m not tech-savvy?

You don’t have to be. I handle all the tech and setup for you. GoHighLevel makes it easy to manage once it’s live, and I’ll guide you step-by-step so you’re never lost.

Tell me about your business so I can map the right solution